GoBD compliant
GoBD stands for Principles for the proper management and storage of books, records and documents in electronic form and for data access. They regulate how you must store and store all tax-relevant documents so that they can be clearly viewed and understood by the tax office. You may not subsequently change data and documents that are only available in electronic form, or you must document every change. As a result, tax offices also want Prevent manipulation of electronically recorded data.
Scope of the GoBD
All companies that are focused on making profits are affected. Compliance with GoBD It also applies to all areas in your company that are your Influence sales and therefore tax-relevant are.
The 9 criteria are:
- verifiability
- traceability
- surety
- immutability
- safekeeping
- Order
- comprehensiveness
- Timely booking
Requirements in accordance with the GoBD
Upon request, third party experts must be able to review all business transactions, i.e. all financial events that affect the value of your company. To do this, you must generate documents that unalterable are, and all Document changes in a comprehensible way. The data must also be protected against unauthorized access and loss. Transactions Do you also have to document completely. All documents also have a Retention requirement of 10 years. The documentation and storage must be clearly arranged in accordance with the regulatory criteria.
You record bookings after 10 days at the latest. Even your cash register system Do you operate GoBD compliant. This means that you record cash payments on a daily basis, incoming payments are arranged chronologically, and that you set them up by account. Another part is reporting your fund to the tax office.
Tax-related documents
- invoices
- Business letters and emails
- financial statements
- orders
- Complaints
- Incoming payments
- Sales contracts
- organizational papers
- work instructions
- reservations
- Delivery notes
How do I implement the GoBD correctly?
For everyone business transaction Create a document that must also be complete. It therefore includes the amount, the quantity, the document issuers and recipients. In the spirit of immutability, you create PDFs and not Word documents. The documentation must be complete. This means that you record every change and create, for example Cancellation invoices, instead of deleting and correcting invoices. Yours receipts must be correct or truthfully be clear so that both you and the tax office can see them. DATEV exports for your tax office are important for compliance with the GoBD.
Other affected areas
- payroll
- inventory management
- time recording
Nice to know
In 2024, there were a number of changes that should make compliance with the GoBD easier. You can now also Photograph paper receiptsinstead of having to scan them. You can also use your data Save to a cloud, which the tax office uses as a data exchange platform. However, you must register the digital processing system with the tax office, as it must have a certified security device. Once you've scanned documents, you can destroy the paper receipt. Note that all Machine-readable data must be.
