Meaning: payroll
Die payroll a company is engaged in creating and maintaining payroll accounts for employees and takes over Reporting to insurance companies. This includes five important functions: maintaining the HR master data, reporting to social security funds and the Payment of wages and salaries to employees. In particular, it commissions and creates bookings Accounting documents for financial accounting.
3 functions at a glance
1. Maintaining employee master data
Die payroll creates payroll accounts, in which the master data of employees is stored. This has the advantage or purpose that it can transfer the necessary data to the appropriate authorities. Maintaining payroll accounts basically includes documentation of when how much salary or salary was paid to employees and how it is made up in detail.
Payroll also transmits the Annual contribution to health insurance. She reports the Professional associations, which for the statutory accident insurance are responsible, the annual pay and the hours worked.
2. Reports to insurance companies and tax authorities
At the end of the financial year, payroll accounts are closed in order to social security institutions to report. That are Health and pension funds as well as long-term care insurance. Loud Data Collection and Transmission Ordinance (DEÜV) Is it for reporting to social insurance obliges what should ensure the claims of employees against the health insurance funds.
In addition to the personal data of employees, further data is required, which is contained in the ElStam, the electronic income tax deduction characteristics, can be retrieved. Employers feed these in, with the tax identification number, date of birth and start of employment. They also state whether they are the main employers. According to the Income Tax Act, they are required to report their employees to the tax office and request the deductions.
Social security requires information on contribution groups, the social security number, nationality and type of employment. In addition, the employer-specific company number and that of the responsible health insurance company. There, payroll must also report the end of the employment relationship, as must the Federal Central Tax Office.
3. Preparation of payslips
Die payroll Is responsible for the billing of personnel costs. Die payrolls with all components of the gross salary are created in order to transfer the amounts. All necessary amounts were deducted beforehand. Die Accounting documents The payroll is then passed on to the financial accounting department.
For the Payroll accounting is responsible for ancillary personnel costs, which includes the employer's contribution to social security, as well as benefits for holidays and holidays. These naturally have an impact on personnel costs. They are based on tariff regulations, which vary depending on the sector, and concern, for example, vacation or Christmas bonuses or benefits in kind.
Legal bases
Payroll accounting is legally based on three laws:
- Trade Code (GewO)
- Payment Certificate Ordinance (EBV)
- Payroll Tax Implementing Ordinance (LStDV)
Die Gewerbeordnung determines that employees must receive a certificate of their pay, as the proof must be presented quite often. Die implementing regulation regulates which information a payroll account must contain. Die Pay Certification Ordinance In turn, specifies which information must be included in the payslip or payslip.
Payroll can completed internally or externally Will, depending on which knowledge are available in the accounting department or whether you look at additional costs wants to pay for outsourcing. However, it is important that payroll accounting faultless expires, as they are at External payroll tax audit is scrutinized closely.
